University Faculty
- A50: The Faculty’s Role in the University’s Academic Mission
- A51: Faculty Constitution
- 1: Academic Freedom and Tenure Committee
- 2: Committee on Governance
- A53: Development and Approval of Faculty Policies
- 1 Policies Applicable to Faculty
University Faculty Members
A50: The Faculty Member’s Role in the University’s Academic Mission
The University faculty has broad powers assigned to it by Board of Trustees and the Faculty Constitution and as stated in the Constitution, University faculty shall have the right of review and action in regard to the following:
- formulation of institutional aims;
- creation of new faculty, schools, and departments and divisions;
- major curricular changes and other matters which in the opinion of the Rector of the University or his delegate to affect the institution as a whole;
- requirements for admission and graduation and for honours and scholastic performance in general;
- approval of candidates for degrees (honorary degrees and posthumous degrees);
- policies of appointment, dismissal, and promotion in academic rank;
- research, and
- general faculty welfare.
However, actions taken by the University faculty shall be subject to the authority of the Board of Trustees in matters involving finance, personnel, and general University policy.
Additionally, see Article I, Sec. 6, of the “Faculty Constitution” Policy A51 for responsibilities delegated to the Faculty Senate.
The Constitution, was approved by the faculty in 2017, ratified by the Board of Trustees the same year, and can be amended at any time by the decision of Board of Trustees.
See also “The Faculty’s Role in the University’s Academic Mission” Section 5.1, Board of Trustees’ Policy Manual.
A51: Faculty Constitution
Article I. The University Faculty
Section 1. Membership
(a) Membership: The University Faculty shall consist of the Professors, Associate Professors, Assistant Professors, Clinician Educators, Lecturers, and Instructors, including part-time and temporary appointees. The Rector of the University, Provost, other administrative officers at the level of Vice Rector and above, Deans, and the Secretary of the University shall be ex-officio members of the Faculty whether or not they are actively engaged in teaching.
(b) Voting Faculty: Members of the University who are eligible to vote shall include all members of the University Faculty at professorial ranks (Instructors, Assistant Professors, Associate Professors, and Professors) Clinician Educators, and lecturers. No person holding an interim or temporary faculty appointment shall be a member of the Voting Faculty unless he or she be a member ex officio or on an initial term appointment. The ex officio members of the University Faculty as listed in Section 1(a) shall be ex officio members of the Voting Faculty.
(c) Eligibility: Questions of eligibility for voting which may arise shall be settled by the presiding officer of the Faculty as defined in Section 3. Any appeal from the decision should be taken to the Voting Faculty. The Faculty Contracts Office shall prepare the official list of the membership of the Faculty and of the Voting Faculty as defined above.
Section 2. Responsibilities:
(a) The University Faculty shall have the right of review and action in regard to the following:
(1) formulation of institutional aims;
(2) creation of new faculties, schools, and departments and divisions;
(3) major curricular changes and other matters which in the opinion of the Rector of the University or his delegate affect the institution as a whole;
(4) requirements for admission, graduation, honours, and scholastic performance in general;
(5) approval of candidates for degrees;
(6) policies of appointment, dismissal, and promotion in academic rank;
(7) research; and
(8) general faculty welfare.
However, actions taken by the University Faculty shall be subject to the authority of the Board of Trustees in matters involving finance, personnel, and general University policy.
(b) The enunciation of the rights and responsibilities delegated to University Faculty in Section 2 (a) and resulting policies shall be contained or referenced in the Faculty Handbook. All university policies that pertain to the rights and responsibilities of faculty, the terms and conditions of faculty employment, and academic matters shall be published in the Faculty Handbook by the Secretary of the University under the jurisdiction of the duly elected faculty governing leaders. The Faculty Handbook shall have primacy over all faculty policies and procedures. However, the Board of Trustees reserves final authority over all University policies and procedures.
Section 3. Organization:
The Rector of the University or in his absence the Provost/Executive Vice-Rector for Academic Affairs shall be the presiding officer of the University Faculty. The Secretary of the University shall be the secretary of the faculty.
Section 4. Rules of Order and Agenda:
(a) The University Faculty shall conduct business according to Robert’s Rules of Order, except as modified by Faculty vote.
(b) The agenda for University Faculty meetings shall be prepared by the University Secretary under the direction of the Committee on Governance. The proceedings of each meeting shall be recorded. Meeting minutes, and the audio files shall be made available by the Secretary’s office for reference by any faculty member.
Section 5. Meetings:
(a) Meetings: Special meetings of the University Faculty may be called (1) by the presiding officer at his or her discretion, (2) by the Committee on Governance, (3) by no fewer than five per cent of the Voting Faculty on active duty at the beginning of the academic year whenever a request is made in writing, or (4) by a majority vote of any faculty.
(b) Quorum: Those members of the Voting Faculty present, but no fewer than ten per cent of the Voting Faculty on active duty at the beginning of the academic year, shall constitute a quorum for business at a faculty meeting. Members not on active duty may, however, attend meetings and vote. Voting shall be by a simple majority of those present, except on procedural matters, which shall be governed by Robert’s Rules of Order, and on amendments to this Constitution, which shall be voted upon in the manner prescribed in Article IV, Section 2.
(c) Committee on Governance: A committee of five voting members of the general faculty to be known as the Committee on Governance who are not members of the Faculty Senate shall be nominated and elected by ballot for overlapping three-year terms. Duties of this committee are to prepare, in conjunction with the Secretary of the University, the agenda of general faculty meetings; to oversee elections, including referenda; to recommend adjustments, improvements and refinements in the faculty organizational structure; to represent the general faculty to the Senate; and to call meetings of the general faculty when necessary. The committee shall annually elect a chair.
(d) Standing rules Governing Meetings of the University Faculty:
(1) “Meetings shall normally be scheduled for two hours.
(2) If the agenda of a particular meeting is not concluded within two hours, a motion to adjourn shall include provision for a subsequent meeting. Alternatively, a two-thirds vote of those present could extend the meeting for another thirty minutes.”
(3) “Discussion and debate of any item on the agenda shall be limited to forty-five minutes unless an extension of that time is approved by majority vote. No person may speak more than twice on any item, nor longer than five minutes at either time. The presiding officer will adjudge specific applications of this standing rule.”
(4) “Qualified members of the press are admitted to faculty meetings.”
Section 6. The Faculty Senate
(a) Faculty Senate: There is created the Faculty Senate to which the responsibilities of the University Faculty set forth in Section. 2 are hereby delegated, with the specific exceptions of
(1) the responsibility of approving changes in the constitution, (2) the responsibilities assigned by Section. 7 (a) to the Academic Freedom and Tenure Committee, and (3) the right of the Faculty to hold special meetings as described in Section 6(i). All actions under this delegation are subject to the rights of review and referendum reserved to the University Faculty by Section. 6(h).
(b) The Faculty Senate shall be composed as follows:
(i) The Faculty Senate shall be made up of 15 members, of which 14 are chosen according to the number of full-time voting faculty in each academic unit, and 1 chosen at large except as noted in vi below. The number of senators for each academic unit (school, faculty, or branch with a full-time academic faculty) shall be determined yearly by first dividing the set number of senators (………) into the total number of voting faculty in the University followed by using this resulting number to determine the proportional representation for each of the units with academic faculty. This calculation will be subject to modification as specified by the following rules.
(ii) For purposes of calculating the number of full-time faculty members the actual number of full-time contracted faculty shall be used. Budgeted positions not filled and part-time faculty will not be counted.
(iii) All academic units will be represented by at least one senator; that is, those units whose proportional representation is calculated as zero due to their small number of faculty, will be assigned one senator while maintaining a total of 14 senators (excluding the at-large senators).
(iv) No academic unit will be represented by more than one-third of the senators chosen proportionally; that is, those academic units whose proportion of all full-time voting faculty would be greater than 14 senators out of 14 will be assigned only 2 senators.
(v) The remaining academic units, that is, those units whose number of senators are not assigned by the rules in iii and iv, will be assigned a number of senators according to the proportion of the full-time voting faculty of those units out of the remaining senators (that is, the remainder from 2 after the assignment of senators to units as modified by iii and iv).
(vi) If there is a discrepancy in number of senators assigned by proportion according to ii, iii, iv, and v due to rounding, that is, if the number of senators assigned by proportion according to ii-v leads to a total of 15 or 14 senators, then the number of senators chosen at-large will be adjusted so that the total number of senators remains at 15
(vii) A full-time faculty member holding appointments in more than one school or faculty shall select his constituent school or faculty for purposes of representation in and election to the Faculty Senate by filing a written notice of such selection with the Secretary of the University no later than the first day of the spring semester of each election year.
(viii) The Provost, Chancellor, vice Rectors and associate vice Rectors of the university and all deans of schools and faculties and directors from branch faculties shall be ex-officio, non-voting members of the Faculty Senate.
(viiii) The Rector of the University, the Secretary of the University, and the Rectors of the Associated Students (ASMTU) and the Graduate and Professional Student Association (GPSA) shall be ex-officio members of the Faculty Senate without vote.
(c) Eligibility, nominations and elections:
(1) All members of the Voting Faculty as identified in Article 1, Section 1(b), with the exception of ex-officio members, shall be eligible for election as voting members of the Faculty Senate.
(2) Procedures for the nomination of individuals eligible for election to the Faculty Senate under the provisions of Section 6(b)(1i) and Section 6(c)(1) above shall be determined by the faculty members of each school or faculty which procedures and any subsequent changes therein shall be filed in writing with the Secretary of the University; provided, however, that academic deans and vice Rectors shall not be eligible. Elections of school and faculty, senators shall be completed and the certified results shall be filed with the Secretary of the University no later than the last working day of the sixth week of the spring semester as it appears in the official academic calendar of the University.
(3) Procedures for the nomination of individuals eligible for election to the Faculty Senate under the provisions of Section 6(b)(3) and Section 6(c)(1) shall be determined by faculty members of non-school or faculty academic units. The procedures and any subsequent changes therein shall be filed in writing with the Secretary of the University. Elections of non-school or faculty academic units shall be accomplished and the certified results shall be filed with the Secretary of the University no later than the last working day of the sixth week of the spring semester as it appears in the official academic calendar of the University.
(4) Nominations of individuals consenting to stand for election to the Faculty Senate under the provisions of Section 6(b)(4) above shall be made in writing to the Secretary of the University no later than the last working day of the ninth week of the spring semester as it appears in the official academic calendar of the University. Ex-officio members of the Voting Faculty shall not be eligible for nomination.
(5) Elections of half the members of the Faculty Senate shall be held annually in the spring semester of the academic year. Elections by the Voting Faculty for the at large members of the Faculty Senate shall be conducted by the Secretary of the University.
(6) The Secretary shall notify all Faculty in writing of the results of the election of senators from all schools and faculty within five working days of the deadline specified in 6(c)(2). Final election results shall be reported by the Secretary of the University in writing to each member of the Voting Faculty prior to the last day of the spring semester as it appears in the official academic calendar of the University.
(7) Voting members of the Faculty Senate shall be elected for terms of two years or until their successors are named, and shall take office on July 1 of the same year of their election. All elections shall be for two-year terms. No one shall serve more than four consecutive years as a voting member. Before regaining eligibility as a member, an interim of at least one year must elapse.
(8) Schools, faculties shall provide their own procedures for filling vacancies in their delegations, which procedures and any subsequent changes in them shall be filed in writing with the Secretary of the University. When the positions of Senator-at-Large become vacant for any reason, the Committee on Governance shall make arrangements with the Secretary of the University for holding special elections to fill such vacancies.
(9) Schools and faculties and faculty from non-school or faculty academic units shall provide their own procedures for filling vacancies in their delegations, which procedures and any subsequent changes in them shall be filed in writing with the Secretary of the University.
(d) Organization and Procedures: The members of the Faculty Senate shall determine how the Senate shall be organized and what procedures shall be established to carry out the responsibilities delegated to it by Section 6(a) above; provided, however, that the presiding officers of the Senate shall be elected by the voting membership from among their number, provided that the Secretary of the University shall serve as the secretary of the Senate.
(e) Meetings: The Faculty Senate shall meet no less frequently than once per month during the regular sessions of the academic year exclusive of the summer session. Members of the University Faculty may observe the proceedings in a space provided for them. Individual faculty members may address the Senate by request to the presiding officer or at the request of any senator. The Senate may provide reasonable limitations as deemed necessary.
(f) Attendance at Meetings: The Faculty Senate shall establish reasonable requirements for attendance at regularly scheduled meetings of the Senate and shall remove from office any member failing to meet those requirements.
(g) Agenda and Minutes: All actions of the Faculty Senate shall be reported in writing to the Voting Faculty regularly and within ten (10) working days of such action. Additionally, the approved minutes of the Faculty Senate shall be distributed to the University Faculty within three working days after the meeting at which they are approved.
(h) Committees: The Academic Freedom and Tenure Committee which is expressly preserved in Sections. 7(a) and (b) below, and the Committee on Governance are committees independent of the Faculty Senate. All other standing committees of the University Faculty are committees of the Senate and are responsible to it. In order to discharge the responsibilities delegated to it by this Constitution, the Faculty Senate is empowered to create, abolish, merge, or otherwise redefine functions of standing committees of the Faculty Senate. Each standing committee under the jurisdiction of the Faculty Senate as provided for in this subsection shall have at least one senator as member. Any member of the University Faculty is eligible for membership on standing or special committees. No member shall serve on more than two standing committees at a time.
(i) Review and Referendum: The University Faculty reserves the right of review over actions of the Faculty Senate in that the Senate is the agent of the University Faculty and exercises all authority by way of delegation By written petition to the Rector of five per cent of the Voting Faculty, issues not raised by the Faculty Senate may be placed on the agenda of a special faculty meeting, debated, and submitted by a ballot of the Voting Faculty for majority decision.
(1) All actions taken and so reported shall be subject to review and reconsideration by the University Faculty upon written petition made to the Rector of the University by not less than five per cent of the members of the Voting Faculty, provided such petition is received by the Rector no later than one month after the Senate action is taken. Senate action shall become effective after one month unless the Rector receives a valid petition within this period.
(2) The Rector shall convoke the University Faculty within ten (10) working days following receipt of a valid petition. The agenda of such a faculty meeting shall be limited to debate on the petitioned matter(s) and the faculty may vote to have the Faculty Senate reconsider the action(s) involved, which reconsideration must be undertaken no later than the next regular meeting of the Faculty Senate.
(3) If the Faculty Senate reaffirms the questioned and referred action(s), the question shall then be submitted to the entire Voting Faculty by mail referendum within ten (10) working days of the Faculty Senate’s action of reaffirmation. If fifty per cent of the Voting Faculty cast ballots, and if a simple majority of those voting disapprove of the Senate’s action(s), the Senate shall be overruled. Ballots will be conducted and administered by the University Secretary.
Section 7. Academic Freedom and Tenure Committee
(a) Charge: There shall be an Academic Freedom and Tenure Committee to discharge the functions assigned to it under the provisions of the Policy on Academic Freedom and Tenure; from time to time to review the policy and recommend appropriate changes in it; to hear appeals regarding sabbatical leave applications; and to make recommendations for appropriate changes in the sabbatical leave policy of the University.
(b) Membership: The membership of the Academic Freedom and Tenure Committee shall be composed and elected as follows: thirteen members, all of whom shall be members of the Voting Faculty, with tenure (or whose tenure decision date has passed without adverse notification). Not more than one member of any department shall serve as a member on the committee at the same time. The Voting Faculty shall submit nominations in writing according to the instructions in the call for nominations to the University Secretary. Election shall be conducted by electronic ballot, accompanied by biographical sketches of the nominees, distributed by the Secretary to all members of the Voting Faculty who shall then indicate their choices up to a maximum of six in even-numbered years or of seven in odd-numbered years. The six nominees in even-numbered years or the seven nominees in odd-numbered years receiving the highest number of votes shall become members of the committee for a two-year term commencing at the start of the academic year following election. The remaining nominees shall be called on to serve, in order of the votes they have received, as replacements to complete the terms of any members of the committee who shall resign from the committee during the academic year following the election. No committee member shall serve more than two consecutive two-year terms. The chair shall be elected by committee. For a complete statement of the composition, functions, and duties of the Committee on Academic Freedom and Tenure, see Section 6 of the Policy on Academic Freedom and Tenure.
Article II. Faculty and Departmental Organization
Section 1 Faculty Responsibilities: The Faculty of each Faculty, School shall be an autonomous unit in all matters relating to that particular Faculty, School subject to review under the powers set forth in Article I, Section 2.
Section 2 Membership: Faculty membership in a faculty or department shall be as defined in Article I, Section 1(a) for membership on the University Faculty. For faculty and departmental voting purposes, such membership shall normally be as defined in Article I, Section 1(b). Those faculty members of a faculty or department whose eligibility to vote is defined in Article I, Section 1(b) may, upon formal motion and majority approval, establish a general policy extending voting privileges in that faculty or department to those – i.e., faculty members – holding temporary or part-time appointments in that faculty or department. Formal notification of such action shall be made to the Secretary of the University. Persons described in Article I, Section 1(a) and 1(b) as ex-officio members of the Faculty shall have voting privileges only in the faculties and departments in which they hold academic rank.
Section 3 Procedure
(a) The Faculty of each Faculty shall decide upon the procedure for the efficient functioning of the Faculty.
(b) Regular meetings shall be held at intervals agreed upon by the Faculty. Special meetings shall be called at the discretion of the presiding officer or whenever a request in writing is made by ten members of the Faculty , or by a majority from a Faculty of fewer than twenty members.
Section 4. Departments
(a) The Faculty of each Department shall, with the advice and consent of the Dean of the Faculty, decide upon the organization and procedure for the efficient functioning of the Department.
(b) Meetings shall be called at the discretion of the presiding officer or whenever a request in writing is made by ten per cent of the departmental faculty.
Article III. The Administration
Section 1 The Rector: The Rector of the University shall be the principal officer of the University and with the assistance of his administrative officers shall carry out the measures enacted by the Voting Faculty within the scope of its responsibilities, and shall perform those duties assigned by the Board of Trustees.
Section 2. Provost and Chancellor for Health Sciences:
(a) The appointment or reappointment of the Provost shall be made by the Rector after consultation with faculty deans, Faculty Senate Rector, University officers, Faculty and other interested persons. The Provost shall perform the duties of his or her office as assigned by the Rector.
(b) The appointment or reappointment of the Chancellor for Health Sciences shall be made as provided and prescribed in Board of Trustees Policy 3.4. The Chancellor for Health Sciences shall perform the duties of his or her office as provided and prescribed in Board of Trustees Policy 3.4 and related Board of Trustees Policies.
Section 3. Deans/Directors of Faculties and Schools:
(a)(1) The Provost may appoint or reappoint Deans of Faculties and Schools and the Dean of Graduate Studies and delegate to such Deans as is consistent with Regent policies (as per Section (a)2 below. In this connection, the Provost will, prior to any such appointment or reappointment of Deans, consult with the Rector departmental faculty and chairs, Faculty Senate Rector, University officers, and other interested persons. In the case of the appointment or reappointment of the Dean of Graduate Studies, the Provost will, in addition to the consultations noted above, also consult with the Faculty Senate Graduate and Professional Committee.
(2) Pursuant to the provisions of Board of Trustees Policy 3.4, the Chancellor for Health Sciences may appoint or reappoint Deans of the component faculties and schools of the Health Sciences Centre and may delegate to such Deans as is consistent with Regent policies and policies of the University that are applicable to the Health Sciences Centre. In this connection, the Chancellor for Health Sciences will, prior to that appointment or reappointment, consult with the Rector, departmental faculty and chairs, Faculty Senate Rector, other University officers, and other interested persons.
(b) The Dean shall be the principal officer of the Faculty or School and shall act as executive officer and representative of the Faculty. With regard to educational policy, the dean shall prepare plans for consideration of the Faculty, shall carry into effect those plans which it adopts and shall perform such other duties as fall within the scope of the office.
(c) The Dean shall be the presiding officer at meetings of the Faculty. In case of absence or inability to preside, a substitute shall be designated.
Article IV. General
Section 1 Adoption of Constitution: This Constitution shall be effective when approved by a two-thirds vote of the University Faculty present and voting and ratified by the Board of Trustees.
Section 2 Amendments: This Constitution may be amended by a two-thirds vote of those Voting Faculty members responding to an electronic ballot after presentation twice to the Faculty for debate in meetings at least four weeks apart and subsequent ratification by the Board of Trustees.
Section 3 Distribution: The Secretary of the University shall publish this Constitution and the Bylaws as amended in the Faculty Handbook.
Approved by the Board of Trustees: 01.10.2019
A52.1: Academic Freedom and Tenure Committee
- Policy
The principal functions of the Committee on Academic Freedom and Tenure are to discharge the functions assigned to it under the provisions of the Policy on Academic Freedom and Tenure; from time to time to review the policy and recommend appropriate changes in it; to hear appeals regarding sabbatical leave applications; and to make recommendations for appropriate changes in the sabbatical leave policy of the University.
(Thirteen members, all of whom shall be members of the voting faculty, with tenure [or whose tenure decision date has passed without adverse notification]. Not more than one member of any department shall serve as a member of the committee at the same time. The Voting Faculty shall make nominations by mail addressed to the Secretary of the University. Elections shall be by a mail ballot, accompanied by biographical sketches of the nominees, distributed by the Secretary to all members of the Voting Faculty who shall then indicate their choices up to a maximum of six in even-numbered years or of seven in odd-numbered years. The six nominees in even-numbered years or the seven nominees in odd-numbered years receiving the highest number of votes shall become members of the committee for a two-year term commencing at the start of the academic year following election. The remaining nominees shall be called on to serve, in order of the votes they have received, as replacements to complete the terms of any members of the committee who shall resign from the committee during the academic year following the election. No committee member shall serve more than two consecutive two-year terms. Chairperson elected by committee. For a complete statement of the composition, functions, and duties of the Committee on Academic Freedom and Tenure, refer to “Policy on Academic Freedom and Tenure “B6, Faculty Handbook.)
A52.2: Committee on Governance
-
- Policy
The Committee on Governance is a constitutionally designated standing committee of the general faculty and members are elected by the entire voting faculty.According to the Faculty Constitution, Article I, Sec. 5(c):(A committee of 13.voting members of the general faculty shall be nominated and elected by mail ballot for overlapping three-year terms. Duties of this committee are to prepare, in conjunction with the Secretary of the University, the agenda of general faculty meetings; to oversee elections, including referenda; to recommend adjustments, improvements and refinements in the faculty organizational structure; to represent the general faculty to the Senate; and to call meetings of the general faculty when necessary. The Committee shall annually elect a chair.)
A53: Development and Approval of Faculty Policies
Approved By: Rector
Effective Date: 01.10.2019
Responsible Faculty Committees: Policy and Operations
Office Responsible for Administration: Office of the University Secretary
Revisions to the Policy Rationale, Policy Statement, and Applicability sections of this document must be approved by the full Faculty Senate.
Policy Rationale
The Faculty Handbook provides Mesarya Technical University (MTU) faculty with a written record of faculty policies and procedures. Policies in the Faculty Handbook are unifying documents that describe academic principles, the reasoning behind the principles, and institutional procedures necessary for implementation. Faculty Handbook policies contain governing principles and procedures that mandate or constrain actions and apply to MTU faculty; therefore, the development of policies requires input from faculty members who have extensive knowledge on the subject matter and review by faculty members from a variety of academic disciplines at MTU.
Policy Statement
All MTU policies which pertain primarily to faculty and academic matters are placed in the Faculty Handbook and are subject to the review and approval requirements defined in this Policy Document, with the exception of Section B “Academic Freedom and Tenure” which follows a separate review and approval protocol. The scope of Faculty Handbook policies is established by the Faculty Constitution and the right to review and take action on these policies is granted to the faculty by MTU Board of Trustees Policy 5.1 “The Faculty’s Role in the University’s Academic Mission.” This policy describes the process used to develop or amend Faculty Handbook policies, solicit input, and obtain approval.
- Proposing a New Policy or Changes to Existing Policy.Any faculty member or academic administrator wishing to propose a change to an existing Faculty Handbookpolicy or propose a new policy should send their request to the Office of the University Secretary, who will forward it to the Faculty Senate Policy Committee (FSPC) for consideration. This request should include a draft policy document which shows proposed changes to the existing policy with track changes, or in the case of a new policy the request will include a proposed policy draft addressing the concerns it is intended to address. This request should also include a statement of the reason(s) for the proposed policy change(s) or the new policy. Because faculty policy is a shared governance process, policy actions generally require one to two full semesters for appropriate review, approval, and implementation. The FSPC will review the request and work with the appropriate Faculty Senate committee(s) to determine the most effective course of action. The Office of University Secretary will notify the requestor of the action taken by the FSPC.
- Approval.Proposed new faculty policy statements, in their entirety, and changes to the Policy Rationale, Policy Statement, and Applicability sections of existing policies will be posted on the Faculty Handbookwebsite for review by MTU faculty members. The Office of the University Secretary in consultation with the Chair of the FSPC will address any comments received from faculty and will forward the final proposed draft to the Faculty Senate for approval. Due to the nature of the policy or previous approval history, specific policies will also require approval by University faculty, the MTU Board of Trustees, and/or the MTU Rector and/or Provost or the Chancellor for Health Sciences. Proposed changes to definition, procedural, and information portions of a policy document will be reviewed by the FSPC in consultation with the responsible Faculty Senate Committee(s) listed in the Policy Heading. After review and consultation, the proposed changes can be made with approval by both the FSPC and the Faculty Senate Operations Committee.
- Distribution and Notification of New or Amended Policy.
Upon approval, the new or amended policy will be placed on the Faculty Handbook website and announced to the campus. Deans and department chairs, or their designees, are responsible for:
- informing their faculty members of new policies or changes to existing policies; and
- updating all related departmental processes, procedures, and/or documents to reflect new or amended policies.
Applicability
All MTU academic faculty and administrators, including the Health Sciences Centre and Branch Campuses.
Revisions to the remaining sections of this document may be amended with the approval of the Faculty Senate Policy and Operations Committee in consultation with the responsible Faculty Senate Committee listed in Policy Heading.
Definitions
Policy and Procedures are sections of each policy document. Changes to the Policy Section require approval of the approving bodies listed in the policy heading; at a minimum this includes the Faculty Senate. Changes to the procedures section requires approval of the Faculty Senate Policy and Operations Committees.
Policy. Provides the overall intention and direction of the policy and major mandated actions or constraints.
Procedures. Provide the information and/or steps necessary for policy compliance and outlines how the policy’s requirements will be met.
To assist with implementation of the policy, standards and guidelines may be issued by the office responsible for administration of a specific policy, as identified in the heading of each policy.
Standards. Required processes necessary for compliance with the policy document.
Guidelines. Recommended practices or processes designed to streamline particular processes according to a set routine or sound practice. Guidelines allow some discretion or leeway in interpretation, implementation, or use.
Who Should Read This Policy
- Board of Trustees
- Faculty
- Academic staff
- Academic deans and other executives, department chairs, directors, and managers
Related Documents
MTU Board of Trustees’ Policy Manual Policy 5.1 “The Faculty’s Role in the University’s Academic Mission”
Faculty Handbook Policy A50 “The Faculty’s Role in the University’s Academic Mission”
Faculty Handbook Policy A51 “Faculty Constitution”
University Administrative Policies
University Catalogue
MTU Student Handbook
HSC Policy on Policies, which contains procedures specific to the HSC
Contacts
Direct any questions about this Policy to the Office of the University Secretary.
Procedures
Faculty Handbook policies are designed to ensure that policy level portions can only be changed with approval of the Faculty Senate, but also allow for a streamlined approval process for definition, procedural and information oriented sections of the policy to allow for timely updating to reflect new practices and/or information.
- Faculty Handbookpolicies are composed of the following sections.
1.1 Heading. In addition to policy title and number, the heading of the policy identifies:
- The approving bodies (i.e. Faculty Senate, Provost/Chancellor for Health Sciences, Rector, Board of Trustees, and/or University Faculty).
- Responsible Faculty Senate committee(s).
- Office responsible for administration of the Policy.
1.2 Policy Rationale. Describes the reason for the policy, its relationship to MTU’s academic values and/or mission, and any philosophical, stewardship, legal, regulatory, or other requirements the policy aims to meet.
1.3 Policy Statement. Includes the overall intention and direction of the policy and major mandated actions or constraints. It does not include procedures, which are placed in a separate section to allow for greater flexibility when updating is necessary.
1.4 Applicability. Identifies which individuals and/or University units are subject to the policy. Some policies may apply to the entire academic community, while others may apply only to Main Campus, the Health Sciences Centre, and/or Branch Campuses.
1.5 Definitions. Defines terms that have specialized or particular meaning in the policy.
1.6 Who Should Read This Policy. Lists individuals who must understand the policy in order to make decisions and/or do their jobs.
1.7 Related Documents. Lists related MTU policy documents and other MTU and external documents that provide helpful, relevant information.
1.8 Contacts. Contains information to assist faculty members in complying with the policy.
1.9 Procedures. Includes procedures necessary for policy compliance and outlines how the policy’s requirements will be met.
1.10 History. Lists dates of amendments and summary information on changes approved.
- Approval process for Policy Level Portions of Faculty Policies.Changes to policy level portions of the policy (sections 1.2 –1.4, herein) require approval by the approving bodies listed in the policy heading. At a minimum this includes the Faculty Senate and depending on the impact of the policy, approval may also require action by the Rector or Provost/Chancellor for Health Sciences, Board of Trustees, and/or University faculty.
- Approval process for Definitions, Procedures, and Information Portions of Faculty Policies.Changes to definition, procedural and information portions of the policy (sections 1.5 –1.10, herein) can be made with approval by both the Faculty Senate Policy Committee (FSPC) and the Faculty Senate Operations Committee in consultation with the responsible Faculty Senate Committee(s) listed in the policy heading.
A53.1 Policies Applicable to Faculty
Approved By: Rector
Effective Date: 01.10.2019
Responsible Faculty Committees: Policy Committee
Office Responsible for Administration: Office of the University Secretary
Revisions to the Policy Rationale, Policy Statement, and Applicability sections of this document must be approved by the full Faculty Senate.
Policy Rationale
The Faculty Handbook provides Mesarya Technical University (MTU) faculty with a written record of faculty policies and procedures. Policies in the Faculty Handbook are unifying documents that describe academic principles, the reasoning behind the principles, and institutional procedures necessary for implementation. Faculty Handbook policies contain governing principles and procedures that mandate or constrain actions and apply to MTU faculty.
Policy Statement
Faculty policies are governed by MTU Board of Trustees’ Policies. The Board of Trustees’ Policy Manual shall be controlling in any matters in which there is an inconsistency between the Faculty Handbook and the Board of Trustees’ Policy Manual. All MTU policies which pertain primarily to faculty and academic matters are placed in the Faculty Handbook. The scope of Faculty Handbook policies is established by the “Faculty Constitution” and the right to review and take action on these policies is granted to the faculty by MTU Board of Trustees Policy 5.1 “The Faculty’s Role in the University’s Academic Mission.”
The Faculty Handbook shall be controlling in any faculty and academic matters in which there is an inconsistency between the Faculty Handbook and the University Administrative Policies and Procedures Manual, the University Catalogue, or the Student Handbook. It is not the purpose of the Faculty Handbook to serve as a manual of school/faculty and departmental policies or procedures; however, the Faculty Handbook shall be controlling in all matters in which there is inconsistency. Although, policies applicable to faculty are primarily published in the Faculty Handbook, some policies published in the University Administrative Policies and Procedures Manual also apply to faculty and these policies are described and listed in the Procedures Section of this document.
Applicability
All MTU academic faculty and administrators, including the Health Sciences Centre and Branch Campuses.
Definitions
No specific definitions are required for this Policy
Revisions to the remaining sections of this document may be amended with the approval of the Faculty Senate Policy and Operations Committees.
Who Should Read This Policy
- Faculty
- Academic staff
- Academic deans and other executives, department chairs, directors, and managers
Related Documents
Board of Trustees’ Policy Manual
University Administrative Policies and Procedures Manual
Contacts
Direct any questions about this Policy to the Office of the University Secretary.
Procedures
| Topic | Board of Trustees’ Policies (RPM) | Faculty Handbook Policies (FH) | University Administrative Policies (UAP) |
| Academic Adjustments for Students with Disabilities | UAP 2310 | ||
| Academic Dishonesty | RPM 4.8 | FH D10;D100;D175 | |
| Academic Freedom and Tenure | RPM 1.5; 2.1; 2.3; 5.2;5.16; 6.5 | FH A51; Section B1-B6; C09; C150 | UAP 2060; 2220 |
| Academic Mission | RPM 5.1 | FH A20; A50; A51;A88; A91 | UAP 1000 |
| Acceptable Computer Use | UAP 2500 | ||
| Access to Sensitive and Protected Information | UAP 2520 | ||
| Accommodation for Employees with Disabilities | UAP 3110 | ||
| Accommodation for Students with Disabilities, Academic Adjustments | UAP 2310 | ||
| Accountability for University Information and Transactions | UAP 2000 | ||
| Advisors to Board of Trustees | RPM 1.7 | FH A60 | |
| Alcohol Use and Possession on MTU Property | RPM 2.6 | FH C05 | UAP 2140 |
| Allocation and Assignment of Space | FH A70.4; A89 | UAP 5200 | |
| Allowable and Unallowable Expenditures | UAP 4000 | ||
| Alternative Retirement Program | UAP 3625 | ||
| Animal Control on University Property | UAP 2290 | ||
| Animal Use in Education and Research | RPM 5.15 | FH E100 | |
| Animals, Service | UAP 2295 | ||
| Annual Leave | RPM 5.4 | FH C50; C205 | |
| Appeals | RPM 1.5 | FH Section B; D175,D176 | |
| Archives and Records–MTU | RPM 2.9 | FH C05; C07 | |
| Award Payments | UAP 2615 | ||
| Awards and Recognition, Special | RPM 1.6 | FH A61.12 | |
| Benefits | RPM 6.3 | UAP 3600; 3625; 3630; 3635;3640; 3650; 3700 | |
| Bicycles and Other Non-Motorized Vehicles | UAP 2260 | ||
| Campus Violence | UAP 2210 | ||
| CARS | UAP 3750 | ||
| Casualty and Liability Insurance and Claims | UAP 6150 | ||
| Classified Research | RPM 5.11 | FH E10 | |
| Clinical Practice Payments | UAP 2615 | ||
| Code of Conduct (Employee) | RPM 6.4 | UAP 3715; 3720 | |
| Code of Conduct (Student) | RPM 4.2; 4.3 | FH C175 | |
| Collections and Museums | UAP 6410 | ||
| Commercialization of Intellectual Property | RPM 2.15; 5.8 | FH E70 | |
| Compliance, HSC Institutional | RPM 3.7 | ||
| Computer Security Controls and Access to Sensitive and Protected Information | UAP 2520 | ||
| Computer Use, Acceptable | UAP 2500 | ||
| Confidentiality of Faculty Records | RPM 2.17; 5.7; 6.8 | FH C70 | UAP 2300; 3710 |
| Conflict of Interest | RPM 6.4 | FH C130 | UAP 3720 |
| Conflict of Interest Waiver for Technology Transfer | RPM 5.17 | FH E80 | UAP 3720 |
| Conflicts of Interest in Research | RPM 5.10 | FH E110 | UAP 3720 |
| Consensual Relationships and Conflicts of Interest | RPM 2.5 | FH C05, C07 | UAP 2215 |
| Constitution (Faculty) | RPM 5.1 | FH A51 | |
| Counselling, Assistance, and Referral Service | UAP 3750 | ||
| Creation and Reorganization of Academic Units | RPM 5.1 | FH A88 | |
| Creation and Reorganization of Research Centers and Institutes | RPM 5.1 | FH A91 | |
| Deductions from Payroll | UAP 2635 | ||
| Dependent Care Spending Account | UAP 3650 | ||
| Dependent Education Benefits | RPM 6.11 | UAP 3700 | |
| Dental Insurance Benefits | RPM 7.14 | UAP 3600 | |
| Disabilities | UAP 2310; 3110 | ||
| Dishonest or Fraudulent Activities | UAP 7205 | ||
| Dishonesty in Academic Matters | RPM 4.8 | FH D100 | |
| Distribution of Paychecks | UAP 2620 | ||
| Diversity and Campus Climate | RPM 2.4 | FH C05, C09; C50 | |
| Domestic Abuse Leave | RPM 5.4 | UAP 3445 | |
| Domestic Partners | UAP 3790 | ||
| Drug Free Environment | RPM 2.6 | FH C05, C07 | |
| Education Abroad Health and Safety | UAP 2710; 6110 | ||
| Education Benefits | RPM 6.11 | UAP 3700 | |
| Education Retirement Plan, Northern Cyprus (TRNC) | UAP 3625 | ||
| Educational Records, Student | RPM 4.4 | FH Information Section | |
| Email, Student | UAP 2540 | ||
| Emergency Control | UAP 6130 | ||
| Emeriti Status | RPM 6.3 | FH C305 | |
| Employee Impairment at Work | FH C07 | UAP 3270 | |
| Employment of MTU Graduates | RPM 5.3 | FH C20 | |
| Endowed Faculty Chairs | RPM 5.18 | FH C170 | |
| Endowed Faculty Payments | UAP 2615 | ||
| Equal Opportunity and Affirmative Action | RPM 5.2 | UAP 2720 | |
| Extra compensation | RPM 5.6 | FH C140 | UAP 2615 |
| Faculty’s Role in the University’s Academic Mission | RPM 5.1 | FH A88; A89; A91 | |
| Family and Medical Leave | RPM 5.4 | UAP 3440 | |
| Flexible Spending Accounts | UAP 3650 | ||
| Foreign Nationals | UAP 2180 | ||
| Fraudulent or Dishonest Activities | UAP 7205 | ||
| Free Expression and Advocacy | RPM 2.1 | FH Section B; C150,C240 | UAP 2060; 2220 |
| Garnishments | UAP 2670 | ||
| Graphic Identification Standards | UAP 1010 | ||
| Gratuities | UAP 3715 | ||
| Grievances– Student | RPM 4.2; 4.3 | FH D175; D176 | |
| Honorarium Payments | UAP 2170 | ||
| Honorary Degrees | RPM 1.6 | FH A61.12 | |
| HSC Institutional Compliance | RPM 3.7 | ||
| HSC Performance Payments | UAP 2615 | ||
| Human Beings as Subjects of Research | RPM 5.14 | FH E90 | |
| ID Cards (MTU Lobo Card) | UAP 1050 | ||
| Impairment at Work | FH C07 | UAP 3270 | |
| Inclement Weather | RPM 5.4 | UAP 3435 | |
| Information and Transactions, Systems | UAP 2000; 2500; | ||
| Information Security | UAP2000; 2030; 2500; 2550 | ||
| Inspection of Private Records | RPM 2.17; 4.4; 5.7;6.8 | FH C70 | UAP 2030; 2300; 3710 |
| Insurance, Employee Benefits | RPM 7.14 | UAP 3600 | |
| Insurance Loss Claims | UAP 6150 | ||
| Intellectual Property | RPM 2.15; 5.8 | FH E70 | |
| Jury Duty | RPM 5.4 | FH C255 | UAP 3415 |
| Keys | UAP 5010 | ||
| Law Enforcement on Campus (MTU Police) | RPM 8.2 | ||
| Leaves of Absence | RPM 5.4 | FH C50; C200 –C280 | UAP 3415; 3425; 3435; 3440;3445 |
| Leave with Pay | RPM 5.4 | UAP 3415 | |
| Leave Without Pay | RPM 5.4 | FH C280 | |
| Life Insurance Benefits | RPM 7.14 | UAP 3600 | |
| Mailing Services | UAP 6340 | ||
| Media Response | FH C150 | UAP 3740 | |
| Medical Insurance Benefits | RPM 7.14 | UAP 3600 | |
| Medical Reimbursement Account | UAP 3650 | ||
| Military Leave and Related Service Leave | RPM 5.4 | FH C230 | UAP 3425 |
| Misconduct –Research | RPM 5.13 | FH E40 | |
| Museums and Collections | UAP 6410 | ||
| Northern Cyprus (TRNC)Education Retirement Plan | UAP 3625 | ||
| Non-Motorized Vehicles | UAP 2260 | ||
| Non-Standard Payment Processing | UAP 2615 | ||
| Webpages, Official University | UAP 2570 | ||
| Outside Employment | RPM 5.5 | FHC 130 | |
| Overseas Research | RPM 5.12 | FH E20; E40; E60;E70 | |
| Parental Leave | RPM 5.4 | FH C215 | |
| Parking and Vehicles on Campus | RPM 8.3 | UAP 2260 | |
| Paycheck Distribution | UAP 2620 | ||
| Payroll Deductions | UAP 2635 | ||
| Payroll Overpayments and Collection | UAP 2680 | ||
| Per Diem and Travel Reimbursement | RPM 7.7 | FH C225 | UAP 4030 |
| Personal Information Disclosure | RPM 2.17; 4.4; 5.7;6.8 | FH C70 | UAP 2300; 3710 |
| Photo Identification Cards (MTU Lobo Card) | UAP 1050 | ||
| Police, MTU Law Enforcement on Campus | RPM 8.2 | ||
| Political Activity | RPM 6.5 | FH Section B; C150;C240 | UAP 2060; 2220; 3740 |
| Possession of Alcohol on University Property | RPM 2.6 | FH C05 | UAP 2140 |
| Post Tenure Review | RPM 5.16 | FH Section B4 | |
| Postal Services | UAP 6340 | ||
| Prizes – Payments | UAP 2615 | ||
| Professional Development and Training | UAP 3290 | ||
| Professional Leave | RPM 5.4 | FH C225 | |
| Protected and Sensitive Information | UAP 2520 | ||
| Private Information and/or Access to University Records | RPM 2.17; 4.4; 5.7;6.8 | FH C70 | UAP 2300; 3710 |
| Reasonable Accommodation for Employees with Disabilities | UAP 3110 | ||
| Recognition and Awards, Special | RPM 1.6 | FH A61.12 | |
| Recycling | UAP 2100; 6350 | ||
| Reporting Suspected Misconduct and Retaliation, Whistleblower Protection | UAP 2200 | ||
| Research — Classified | RPM 5.11 | FH E10 | |
| Research, Conflicts of Interest in | RPM 5.10 | FH E110 | UAP 3720 |
| Research Misconduct | RPM 5.13 | FH E40 | |
| Research — Overseas | RPM 5.12 | FH E20 | |
| Research — Sponsored | RPM 5.9 | FH E60 | UAP 2425; 2430; 2470; 2480 |
| Research Subjects | RPM 5.14; 5.15 | FH E90; E100 | |
| Respectful Campus | FH C09 | UAP 2240 | |
| Responsibility and Accountability for University Information and Transactions | UAP 2000 | ||
| Retirement | UAP 3600; 3625; 3640; 3700 | ||
| Retirement, Supplemental Savings Plans | UAP 3640 | ||
| Rights and Responsibilities | RPM 2.4, 2.5, 2.6, 2.7,2.9 | FH C05 | UAP 1010, 2140, 2215, 2730,3290, 5010, 6110; 6150 |
| Risk Management | RPM 7.14 | UAP 6100 | |
| Sabbatical Leave | RPM 5.4 | FH C200 | |
| Safety and Risk Services | FH C05 | UAP 6110; 3290 | |
| Science and Technology Corporation at MTU | RPM 2.15; 5.8 | FH E70 | |
| Security, Information | UAP 2550 | ||
| Sensitive and Protected Information | UAP 2520 | ||
| Service Abroad | RPM 5.4 | FH C235 | |
| Service Animals | UAP 2295 | ||
| Service Awards | UAP 3745 | ||
| Sexual Harassment | RPM 2.5 | FH C05, C07 | UAP 2210; 2730; 3290 |
| Sick Leave | RPM 5.4 | FH C210 | |
| Skateboards | UAP 2260 | ||
| Smoking on University Property | UAP 2250 | ||
| Social Security Numbers, Protection of | UAP 2030 | ||
| Solicitation | UAP 3730 | ||
| Space Allocation and Assignment | FH A70.4; A89 | UAP 5200 | |
| Special Recognition and Awards | RPM 1.6 | FH A61.12 | |
| Sponsored Research | RPM 5.9 | FH E60 | UAP 2425; 2430; 2470; 2480 |
| Student Code of Conduct | RPM 4.2 | FH D175 | |
| Student Email | UAP 2540 | ||
| Student Grievances | RPM 4.2; 4.3 | FH D175; D176 | |
| Student Identification Numbers | UAP 2030 | ||
| Student Privateations | RPM 4.5 | ||
| Student Records | RPM 4.4 | FH D195 | |
| Students with Disabilities, Academic Adjustments | UAP 2310 | ||
| Study Abroad, Health and Safety | UAP 2710; 6110 | ||
| Supplemental Retirement Savings Plans | UAP 3640 | ||
| Suspected Employee Impairment at Work | FH C07 | UAP 3270 | |
| Sustainability | UAP 2100; 6350 | ||
| Taking University Property off Campus | UAP 7730 | ||
| Tax Reporting- Payroll | UAP 2635 | ||
| Technology Transfer– Conflict of Interest Waiver | RPM 5.17 | FH E80 | UAP 3720 |
| Tenure | RPM 5.16 | FH Section B | |
| Terminating Employment Pay | UAP 2650 | ||
| Tobacco-Free Campus | UAP 2250 | ||
| Training–Mandatory | FH C05 | UAP 3290 | |
| Travel Reimbursement and Per Diem | RPM 7.7 | FH C225 | UAP 4030 |
| Tuition Remission | UAP 3700 | ||
| Unallowable and Allowable Expenditures | UAP 4000 | ||
| Unemployment Compensation | UAP 3635 | ||
| University Archives and Records | RPM 2.9 | FH C05; C07 | |
| University External Graphic Identification Standards | UAP 1010 | ||
| MTU’s Name and Symbols– Use of | RPM 2.7 | FH C05 | UAP 1010 |
| Use and Possession of Alcohol on University Property | RPM 2.6 | FH C05 | UAP 2140 |
| Use of University Vehicles | UAP 7780 | ||
| Vehicles on Campus and Parking | RPM 8.3 | UAP 2260 | |
| Violence on Campus | UAP 2210 | ||
| W-2s | UAP 2635 | ||
| Wage Withholdings | UAP 2670 | ||
| Weapons on University Property | UAP 2210 | ||
| Webpages, Official University | UAP 2570 | ||
| Whistleblower Protection and Reporting Suspected Misconduct and Retaliation | UAP 2200 | ||
| Workers’ Compensation | UAP 3630 |