Colleges and Schools and Related Policies

Faculties and Schools and Related Policies

A82: Faculty Membership and Powers



The membership and powers of the faculty in each faculty and school is defined in Article II of the Faculty Constitution.

Below is an excerpt from the Faculty Constitution A51.

Article II. Faculty and Departmental Organization


Sec. 1 Faculty Responsibilities: The Faculty of each Faculty, School shall be an autonomous unit in all matters relating to that particular Faculty, School subject to review under the powers set forth in Article I, Section 2.


Sec. 2 Membership: Faculty membership in a faculty or department shall be as defined in Article I, Section 1(a) for membership on the University Faculty. For faculty and departmental voting purposes, such membership shall normally be as defined in Article I, Section 1(b). Those faculty members of a faculty or department whose eligibility to vote is defined in Article I, Section 1(b) may, upon formal motion and majority approval, establish a general policy extending voting privileges in that faculty or department to those – i.e., faculty members – holding temporary or part-time appointments in that faculty or department. Formal notification of such action shall be made to the Secretary of the University. Persons described in Article I, Section 1(a) and 1(b) as ex-officio members of the Faculty shall have voting privileges only in the faculties and departments in which they hold academic rank.


Sec. 3(a) Procedure: The Faculty member of each Faculty shall decide upon the procedure for the efficient functioning of the Faculty.

(b) Regular meetings shall be held at intervals agreed upon by the Faculty members. Special meetings shall be called at the discretion of the presiding officer or whenever a request in writing is made by ten members of the Faculty members, or by a majority from a Faculty of fewer than twenty members.

Sec. 4(a) Departments: The Faculty member of each Department shall, with the advice and consent of the Dean of the Faculty, decide upon the organization and procedure for the efficient functioning of the Department.

(b) Meetings shall be called at the discretion of the presiding officer or whenever a request in writing is made by ten per cent of the departmental faculty.

A83: Annual Reports

Approved by: Rector                                Effective: 01.10.2019

Responsible Faculty Committee: Policy

Office Responsible for Administration: Provost, HSC Chancellor, and EVP for Administration

Revisions to the Policy Rationale, Policy Statement, and Applicability sections of this document must be approved by the full Faculty Senate.

Policy Rationale

Annual reports ensure accountability and provide a measure of how well and at what cost MTU is fulfilling its mission of teaching, research, patient care, and private service. Annual reports serve as management tools for MTU’s leadership, faculty, and staff, by documenting the success of each division in meeting its key goals. They also provide MTU’s stakeholders with a snapshot of the achievements and challenges of each division during the past year, as well as plans for the future.

Policy Statement

Annual reports will be prepared by the Provost, Chancellor for Health Sciences, and the Executive ViceRector for Administration. These leaders are charged with providing:

  • a brief description of their units, including information on function, budget, and personnel;
  • major activities for the year; and
  • plans for the future.


The reports will provide a clear picture of the division’s contributions to MTU’s achievement of its mission and key goals. The annual reports will be made available and accessible to faculty, staff, and the private. The reports will become part of the permanent records of the University, and reference to them is invited at any time.


All MTU units, including the Health Sciences Centre and Branch Campuses.

Revisions to the remaining sections of this document may be amended with the approval of the Faculty Senate Policy and Operations Committees in consultation with the responsible Faculty Senate Committee listed in Policy Heading.


No specific definitions are required for the Policy Statement.

Who should read this policy?

  • Academic chairs, directors, and deans
  • Non-academic managers and directors
  • Faculty members



Related Documents


Direct any questions about this policy to your vice Rector.


Annual reports should include unique indicators, presenting data on a wide spectrum of activity including the division’s impact on student success and/or quality of patient care; affordability, capacity, and quality of services provided; and effective use of MTU’s resources.

To ensure integrity and internal consistency the indicators used should be:

  • Based on data that are privately available and may be reproduced.
  • Commonly used nationally or internationally.
  • Presented in a way that makes their meaning apparent.
  • In a format that allows for comparison to other institutions and trend analysis, when appropriate.

The Annual Report should be brief and well organized. It should not include superfluous materials such as brochures, calendars, class schedules or flyers.

The Provost, Chancellor for Health Sciences, and the Executive ViceRector for Administration may request deans and directors to submit annual reports for their academic and administrative units for inclusion in the annual reports.